Privacy Notice
This Privacy Notice explains how Virtus Tutors (“we”, “us”) handles personal information when you use this website or our services.
Last updated: 26/01/2026
1. What we collect
We aim to collect the minimum personal data required to communicate with you and provide tutoring services.
- Contact details (e.g. parent/guardian name, email address, phone number)
- Student details you choose to provide (e.g. year group, subjects, target grades)
- Scheduling and session information (e.g. availability, booked sessions)
- Communications (emails/messages you send to us)
Please avoid sending sensitive personal data unless it is necessary and you are comfortable doing so.
2. How we use your information
- To respond to enquiries and arrange an assessment call
- To schedule, deliver, and manage tutoring sessions
- To provide updates and progress feedback to parents/guardians
- To administer payments (handled outside the website via bank transfer/PayPal)
- To improve the website and user experience (only if analytics are enabled)
3. Booking and third-party services
We may use third-party services to enable booking and communication. For example, if you book via Calendly, the information you provide is processed by Calendly in accordance with their privacy policy.
We recommend you review any third-party service’s privacy information before submitting personal data.
4. Legal basis (UK/EU-style summary)
We process personal data for one or more of the following reasons:
- Consent (e.g. you choose to contact us or submit information)
- Contract steps (e.g. arranging and delivering tutoring services)
- Legitimate interests (e.g. running and improving our services)
- Legal obligations (e.g. basic record-keeping where required)
5. Data retention
We keep personal information only as long as necessary for the purposes described above, including providing tutoring services, handling enquiries, and meeting any legal or accounting obligations.
6. Sharing your information
We do not sell personal data. We may share limited data with service providers where needed (e.g. scheduling/booking tools) or where legally required.
7. Your rights
You may have rights to access, correct, or request deletion of your personal data, and to object to certain processing. To request this, contact us using the details below.
8. Contact
If you have questions about privacy, contact:
Note: this page is provided for general informational purposes and is not legal advice.
Book a free assessment call and we’ll recommend the best plan for your child’s target grade.